Highlights of the Regulatory Requirements for Federal Contractors

1.       Develop and maintain Affirmative Action Programs (AAPs) and documentation of good faith efforts for the current and preceding AAP years (41 CFR 60-1.2 (b)).

A.  Executive Order 11246 (41 CFR 60-1.40)--gender, race, religion, national origin.

B.  Section 503 (41 CFR 60-741.40)--disability status.

C.  38 U.S.C. 4212 (41 CFR 60-250.5)--Vietnam Era, Special Disabled Veteran, and Other Eligible Veteran status.

2.       Maintain personnel activity data and support documentation (Applicant Flow, Hires, Promotions-- from and into job groups, Transfers, Terminations) by race and gender for a minimum of two years if your corporation has at least 150 employees and $150,000 in contracts; if you have under 150 employees or less than $150,000 in federal contracts, Data must be maintained for a minimum of one year (41 CFR 60-1.12 (a); 60-2.12).

3.       Conduct annual Adverse Impact Analyses if your workforce has 100 or more employees.   (41 CFR 60-3.4).

4.       Preserve all personnel records relevant to complaints, compliance evaluations, or enforcement actions until final disposition (41 CFR 60-1.2 (a)).

5.       List specified employment openings with the state employment service (41 CFR 60-250.4 (b)).

6.       File EEO-1 reports with the Joint Reporting Committee (41 CFR 60-1.7) and retain evidence that the reports have been filed.

7.       File VETS-100 reports with the U.S. Department of Labor, Office of Veterans' Employment and Training Service (41 CFR 61-250.10) and maintain records of this activity.

8.       Maintain Employment Eligibility Verification Forms (Form I-9) (8 CFR 274a.2).      Reference "Handbook for Employers" (M-274) for assistance.

9.       Maintain evidence that employees have been notified of Family and Medical Leave Act of 1993.

A. Poster (29 CFR 825.300)

B. Handbook or other written guidance (29 CFR 825.301)

 

If you are in need of assistance or further information,

please email us HERE or give us a call at 405-321-1555.

 

Jackson & Associates Consulting

4021 24th Ave. SE., Ste. 1

Norman, OK  73071

(405) 321-1555